
Source: HR360
Effective May 13, 2015, most employers will be required to provide up to 40 hours of paid or unpaid sick time per calendar year to eligible employees (generally individuals who perform work within Philadelphia for at least 40 hours in a year), as follows:
- Employers with 10 or more employees must provide paid sick time.
- Note: All persons performing work for compensation on a full-time, part-time, or temporary basis must be counted.
- Chain establishments (an establishment doing business under the same trade name used by 15 or more establishments—whether such other establishments are located in Philadelphia or elsewhere—and regardless of the type of ownership of each individual establishment) are required to provide paid sick time, regardless of the number of employees in that establishment.
- All employees not entitled to paid sick time under the ordinance are entitled to unpaid sick time.
Note: The ordinance does not apply to an employer with respect to those employees who are covered by a bona fide collective bargaining agreement.
Philadelphia Paid Sick Leave Notice
- Click here to download the poster: Phila paid sick leave notice 2015
- Click here to download the ordinance in full
Accrual of Sick Leave
- Employees will accrue a minimum of one hour of sick time for every 40 hours worked in Philadelphia.
- Employees will not accrue more than 40 hours of sick time in a calendar year (unless the employer selects a higher limit).
- Sick time will begin to accrue on May 13, 2015, as to an employee who is employed as of that date. An employee who becomes employed after May 13, 2015 will begin to accrue paid sick time at the commencement of his or her employment.
- Employees are entitled to use accrued sick time beginning on the 90th calendar day following commencement of employment. After the 90th calendar day of employment, employees may use sick time as it is accrued.
- Sick time is carried over to the following calendar year (unless the employer provides at least 40 hours of sick time at the beginning of each calendar year).
- An employee’s use of sick time in each calendar year cannot exceed 40 hours (unless the employer chooses to provide a higher limit).
- Certain employees who are exempt from overtime requirements under the federal Fair Labor Standards Act will be assumed to work 40 hours in each work week for purposes of sick time accrual—unless their normal work week is less than 40 hours, in which case sick time accrues based upon that normal work week.
- The ordinance does not require financial or other reimbursement to an employee from an employer upon the employee’s termination, resignation, retirement, or other separation from employment for accrued sick time that has not been used.
Use of Paid Sick Leave
Accrued paid sick time must be provided for:
- An employee’s mental or physical illness, injury or health condition; an employee’s need for medical diagnosis, care, or treatment of a mental or physical illness, injury or health condition; an employee’s need for preventive medical care;
- Care of a family member with a mental or physical illness, injury or health condition; care of a family member who needs medical diagnosis, care, or treatment of a mental or physical illness, injury or health condition; care of a family member who needs preventive medical care; or
- Absence necessary due to domestic abuse, sexual assault or stalking, provided the leave is to allow the employee to obtain for the employee or the employee’s family member:
- Medical attention needed to recover from physical or psychological injury or disability caused by domestic or sexual violence or stalking;
- Services from a victim services organization;
- Psychological or other counseling;
- Relocation due to the domestic or sexual violence or stalking; or
- Legal services or remedies, including preparing for or participating in any civil or criminal legal proceeding related to or resulting from the domestic or sexual violence.
Note: An employer may not require, as a condition of providing sick time, that the employee search for or find a replacement worker to cover the hours during which the employee is on sick time.
Employee Notice
- Accrued sick time must be provided upon an employee’s oral or written request. When possible, the request must include the expected duration of the absence.
- When the need for sick time is known to the employee in advance (e.g., a scheduled doctor’s appointment), the employee must provide notice of the need for such time to the employer in advance and must make a reasonable effort to schedule the use of sick time in a manner that does not unduly disrupt the employer’s operations.
- For all other absences, the employee must notify the employer before the start of the employee’s scheduled work hours, or as soon as practicable if the need arises immediately before or after the employee has reported for work.
- For sick time of more than 2 consecutive days, an employer may require reasonable documentation (as described in the ordinance) that the sick time is covered by the ordinance.
Confidentiality Required
An employer may not require disclosure of details relating to domestic abuse, sexual assault or stalking or the details of an employee’s medical condition or the medical condition of an employee’s family member as a condition of providing sick time under the ordinance.
If an employer possesses health information or information pertaining to domestic abuse, sexual assault or stalking about an employee or employee’s family member, such information must be treated as confidential in accordance with state and federal laws and not disclosed, except to the affected employee or with his or her permission. (This provision does not apply if compliance would cause an employer to violate any other law, regulation or licensing standard.)
Interaction With Pre-Existing Leave Policies
Any employer with a paid leave policy, who makes available an amount of paid leave (e.g., vacation days, sick days, short-term disability benefits, floating holidays, parental leave, personal days, or PTO) sufficient to meet or exceed the ordinance’s accrual requirements, and that may be used for the same purposes and under the same conditions as sick time under the ordinance, is not required to provide additional sick time.
Employer Notice and Recordkeeping
- Employers must give notice that employees are entitled to sick time (along with certain other information).
- Employers must comply with this requirement by either supplying each of their employees with a notice; or displaying a poster in a conspicuous and accessible place in each establishment where such employees are employed.
- The notice and poster may need to be provided and posted in multiple languages.
- Philadelphia Paid Sick Leave Notice
- Poster in English – PDF format
- Such information must also be included in any employee handbooks that are distributed to employees.
- Employers must comply with this requirement by either supplying each of their employees with a notice; or displaying a poster in a conspicuous and accessible place in each establishment where such employees are employed.
- Employers must keep the following records for 2 years:
- Hours worked;
- Sick time taken; and
- Payment made to employees for the sick time (if payment was made upon the effective date of the ordinance).
For More Information
Paid Sick Leave for Certain Contractors & Public Employees
The City of Philadelphia requires certain employers to provide paid sick leave to full-time, non-temporary, non-seasonal employees. Under the ordinance, covered employees are entitled to a minimum of one hour of paid sick time for every 40 hours worked in Philadelphia. The hours of paid sick time an employee may accrue in a calendar year under the ordinance is capped at 56 hours for employers with 11 or more employees and 32 hours for employers with fewer than 11 but more than 5 employees.
The following employers are subject to the requirement:
- The City of Philadelphia, including all its agencies, departments and offices;
- For-profit Service Contractors (as defined in the City’s code), which receive or are subcontractors on contract(s) for $10,000 or more from the City in a twelve-month period, with annual gross receipts of more than $1,000,000;
- Non-profit Service Contractors which receive or are subcontractors on contract(s) from the City of more than $100,000 in a twelve-month period;
- Recipients of City leases, concessions, or franchises, or subcontractors thereof, which employ more than twenty-five (25) employees;
- City financial aid recipients (compliance is required for a period of five (5) years following receipt of aid); and
- Public agencies which receive contract(s) for $10,000 or more from the City in a twelve-month period.
Employers are required to post a notice of the entitlement to paid sick leave and certain other information as required by the Mayor’s Office of Labor Standards.
Click here for more information.
Please Note: The state laws summaries featured on this site are for general informational purposes only. State laws change frequently and, as such, we cannot guarantee the accuracy or completeness of the information featured in the State Laws section. For more detailed information regarding state laws, please contact your state labor department.
Christine Taylor

I have been working with Ed and his team for a few years now and their level of professionalism as well as timeliness never fails, even when it is late into the night at times. Thank you all for making this process smooth & easy which would certainly not be the case on my own

Christine Taylor: Self Employed
Christine Taylor: Self Employed
Zola Makrauer DMD


Van Dyne Insurance

As a Property & Casulaty agent I am often asked to provide L-H-D products. I am confident when I refer my clients and associates to Ed for their Life, Health and Disability services that they will be treated with the same level of care I would offer them. Ed provides a menu of options that suit the clients preferences giving them a chance to choose which best suits them.
Ed now handles my company's health plan; Total Benefit Solutions, Inc. is top notch!
Donna Van Dyne, President VanDyne Insurance Agency

Excel Capital Funding

Ricky Boone, President-Excel Capital Funding LLC

Ace Childcare

David Ozeroff, President Ace Childcare Inc.

Lou Grossman
RMS Services

Frank McCafferty, President

The MCG Group

Steve Young, Managing Partner

over and above the call of duty

Over the years Ed and his crew have gone over and above the call of duty to assist me with my health insurance needs. They have perfect amount of patience needed to help healthcare novices like me. I highly recommend Total Benefits. Don’t delay! Call today!

Amy H
Amy H
BKZ Contractors Inc.

Brian Zeldes, President BKZ Contractors Inc.

Shevlin Investments

Barry Shevlin, President


-Tasha G

Riverside Physical Therapy

Joe Tomasetti, President Riverside Physical Therapy

J

Jennifer helped me figure out the best health insurance options and made the whole process easy and effortless. Thank you!
Orly
Orly
Prodigy Learning Center

Christine Viteo, R.N. Executive Director, Prodigy Learning Center Philadelphia.

Kris Kreisher
We are very happy with George's plan - do we need to do anything to renew? Thank you very much for all your help!! I am so glad I found you a couple of years ago!!!! 🙂 
-Kris Kreisher
A.L. Verna & Company
We thought we had a good broker until we met Ed and the team. They helped us avoid making a mistake that would have cost us thousands more.
Thanks Ed!-Paul Verna, President

Beth Sholom Congregation


Harvey Friedrich, Executive Director, Beth Sholom Congregation
I was completely lost when looking for new health insurance. I called several brokers, and none would take the time to explain everything to me. (They ) took the time and explained everything to me and answered every question I asked, without sounding annoyed. I am so grateful for the amazing service! I highly recommend Total Benefit Solutions, Inc! -Ariel M.
Ariel M
Ariel M


-Brenda M
Brenda M
Brenda M
Sign-A-Rama-Feasterville

Bob Flemming, President

Total Child Care


Bonnie Greisler


Bonnie Greisler, President of The Men and Boy's Store
Bonnie Greisler, President of The Men and Boy's Store
Amy H

Amy H- Individual Client on the healthcare.gov marketplace

Brittany B
Brittany B
Sales Pros 4 Hire

Mike Hilbert, President, Sales Pros 4 Hire

Bucks County Women’s Healthcare


Stephen Forbus

Stephen Forbus

Travel Wizards

Arlene Blosch, President

Tristar Lighting

David Zarrinnia, President


"Kim went above and beyond in helping find a new individual medical insurance plan for me. We met in person to go over all the questions I had about the different types of plans and how they worked. I felt really taken care of."
-Margaret F.
Margaret F
Margaret F
Greenwood Financial Services


-Bob Lankin, Branch Manager at Greenwood Financial Services of Raymond James Financial
Ed and his team at Total Benefit Solutions have really helped me through a difficult time with health insurance. Thanks to them, I have short term health insurance to hold me over until my job search is successful.
-Chris M President (CGM Systems)
Chris M
Chris M
Superior Commercial Kitchens

Frank Livolsi, President-Superior Commercial Kitchens

Media Components

Denis Sinelkov-President Media Components

Tom & Geri’s World Travel

Tom Mellon, President


Lisa K, President Angelmark Associates

Greater Philadelphia Abstract

Susan Harrison, Principal, Greater Philadelphia Abstract Agency

American Dream Financing

Brett Stern, Principal-American Dream Financing

S&S Sign Company

Gina Seibel, Vice President S&S Signs

Ed and his staff have helped my husband and myself with our health insurance for years. Great people to work with and extremely knowledgeable about health insurance and Medicare supplements. - Kathleen B
Through all my health insurance ups and downs through various degrees of employment, changes, marketplace changes, and medical needs, Ed and his team have kept me informed and sane through the constantly changing process. I honestly don’t know what I would do without them to call on when I am in an insurance panic! Even when they have no financial incentive, they are always there to help me!
-Paige W.
Bucks County TMA
Over the years Ed and his crew at Total Benefit Solutions have gone over and above the call of duty to assist me with my health insurance needs. They have perfect amount of patience needed to help healthcare novices like me. I highly recommend Total Benefits. Don’t delay! Call today! -Amy H.
Amy H
Amy H
They really know what they are doing

They really know what they are doing with Medicare health insurance and will take great care of you!
Carol W
Carol W
Carol W
Pete’s Clown House Luncheonette

Ron Bordone-President

Coburn Myers Fastening Systems

Ted Harp, Controller

Associated Printing & Graphics


The Gannon Agency

Steve Gannon, President , The Gannon Agency

I've been getting my health insurance through Ed at Total Benefit Solutions and his team for the past few years. It has always been a great experience. I had the pleasure of speaking to Jennifer this evening to renew my coverage. I'm very appreciative of her advice and help. She made it very easy. -Reita B
Reita B
Reita B
Perfect Move Inc

Bob Simons, Vice President of Perfect Move, Inc.

Uncle Bill’s Country Market

– Bill Smith, President

Dr Franklin Strong

Thank you for you great assistance and explanations through this insurance maze for Nancy and I….click here to read the letter from Dr Strong

Rachael Cappella

Bryan Perchick
As a commercial realtor I spend 90% of my time on the road and do not find myself at a desk very often. Having Total Benefit Solutions, Inc. as my broker makes the task simple, fast and to the point. And I never waste time on hold with the insurance company any longer. Thanks again Ed and Total Benefit Solutions Inc!
-Bryan Perchick
-Bryan Perchick

There aren’t enough words to describe how amazing Ed and Patty are. Not only are they wonderful people, they are amazing insurance agents.-MollyThomas

AquaReale


Wolf Island Networks

John Rodia, President

Damar Communications

Dave Margolis, President Damar Communications:

Art 4 Business

Heather Gibson, COO, Art 4 Business Inc

Bruce McIntyre


Many thanks to Maureen at Total Benefit Solutions, Inc for her patience, professionalism and thoroughness--she made the somewhat scary process of getting a Medicare supplement for my husband and me so much easier and less stressful!
Renie C
Renie C
Renie C
Bucks County Center for Independent Living

Ginny Fiorintine, Exective Director

CBDI, Inc

Amy Murray Hyde, Account Representative, CBDI, Inc.

Chris Handley

Chris Handley, Account Executive Savoy & Associates (United Healthcare)

Solomon Bread & Rolls/Kaplan’s Bakery

Jeff Solomon-President

Cardinal International Grooving & Grinding

-Linda Organski, Director of Human Resources

Ed and his team have been great with finding us the right health insurance plans at the right price. He is always available to answer questions and works with us to achieve our goals. -Adam F

Adam F
Adam F
Dee K


Jason
Jason W
Jason W

Joseph Pintimalli CPP
Presient
Simplifi Payroll & HR

Joseph P
Joseph P
Terry Farber

-Terry Farber, Elder Law Attorney

Ed and his staff were very helpful in getting me through the open enrollment process and answered my mother's questions with her Medicare enrollment. Most companies are only a phone call away, if you call during normal business hours. Ed responded to my questions and was very helpful when I sent a message over the weekend. Amazing customer service! -Fibrenew Lower Bucks
Fibrenew
Fibrenew
Grossman Public Relations

Lou Grossman-President

" I called with a quick question about my health insurance coverage and your answer saved me over $2600 with one call. You were right. Thanks again for the great advice! "
Jeff G, President Nozak Enterprises, DBA Supercuts


Highly recommend. They took the time even when it was the busiest time of year for health insurance. They explained the details patiently to help stream the process painlessly.
-Gina D
Gina D
Gina D
John K
John K
David Fiebert Inc

-David Fiebert, President

Please call Total Benefit Solutions it's free and experienced health insurance people help you 215 355 2121 ask for Maureen!
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Joyce C
Joyce C
LTW Gentec

Matt Deeter, President LTW Gentec

Webucast

Igor Bogdanov, Principal, Webucast

Netstride Internet Solutions

Gregory Tarallo, President Netstride Internet Solutions

David M
Helped our family with all the switching around, so we where never without health insurance benefits or lacked in care.
Molly K
Molly K
I am so grateful for the amazing service!

I was completely lost when looking for new health insurance. I called several brokers, and none would take the time to explain everything to me. He took his time and explained everything to me and answered every question I asked, without sounding annoyed. I am so grateful for the amazing service! I highly recommend! Franklin S

Franklin S
Franklin S
Totally Zen

Stephanie Churchill, President

Caddick Construction

David Caddick, President of Caddick Construction

The staff at Total Benefit Solutions are knowledgeable and helpful. They've been a great partner to help me navigate health insurance for my senior mother. Anytime I've had a question or concern, Ed has been there to consult with and offer advice.
I highly recommend them! -Deb H
Deb H
Deb H
Travel Authority
Ed, you and your team have done it once again. Thanks for taking the time to come onsite and meet with us and our staff to help us understand the new HRA benefit. As always you have gone above and beyond the call. Thank you!
Barry Gerber, President
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